Employing staff involves many obligations on the employer’s side. They concern not only signing employment contracts, but also working time, pay, holidays, remote work, employee records and terminating employment properly.

In practice, many employment law problems arise from day-to-day decisions – changing the terms of employment, reorganising a team, a conflict with an employee or the need to terminate a contract.

Our firm provides employment law services for employers, supporting entrepreneurs, management boards and HR and payroll departments. We help both in day-to-day employee matters and in situations requiring changes in employment or representation in court.

How we can help

Our employment law services include, among other things:

• drafting and reviewing employment contracts,
• changing the terms of employment,
• preparing agreements and notices of termination,
• advice on terminating employment contracts,
• support for HR and payroll departments,
• preparing regulations and internal documents,
• audits of employee records,
• issues concerning working time, holidays and overtime,
• remote and hybrid work,
• non-compete and confidentiality agreements,
• reorganisation of employment,
• matters concerning mobbing and discrimination,
• employee liability,
• representing employers in employment disputes,
• representation in proceedings before labour courts and inspection authorities.

We tailor the scope of support to the size of the business, the number of employees and the way work is organised.

Employment contracts and employee records

Properly prepared employment documentation helps avoid many problems that may arise only after several months or years of cooperation.

We help draft and review, among other things:

• employment contracts,
• annexes and amending agreements,
• information provided to employees when they are hired,
• job descriptions,
• non-compete agreements,
• confidentiality agreements,
• documents related to remote work,
• notices of termination and termination agreements.

We also support employers in creating and updating internal documentation.

Employee documents should reflect how the company actually operates, rather than relying on ready-made templates that do not take the specifics of the business into account.

Ongoing support for HR and payroll departments

Employment law questions often require a quick answer.

Can an employee’s duties be changed? How should working time be settled correctly? Is an absence justified? How should you respond to a breach of employee duties? How should a change of position or pay be carried out?

As part of our ongoing services, we help HR and payroll departments and managers resolve such problems day to day.

We analyse the specific situation and propose a solution that takes into account both the law and the employer’s practical needs.

Regulations and internal procedures

As the number of employees grows, so does the importance of properly prepared internal rules.

We help prepare and update, among other things:

• work regulations,
• pay regulations,
• rules on remote work,
• anti-mobbing and anti-discrimination procedures,
• rules for using company equipment,
• confidentiality and information protection rules,
• other procedures related to the organisation of work.

The documentation should reflect how the company actually operates. A small company with a team of a dozen or so people needs different solutions from a business employing several hundred people.

Working time, overtime and holidays

The organisation of working time is one of the areas that most often causes problems in practice.

This applies especially to businesses operating in shifts, employing mobile workers or using various working time systems and schedules.

We help employers with matters related to:

• establishing working time systems and schedules,
• recording working time,
• overtime work,
• work on days off,
• rest periods,
• employee holidays,
• absences from work.

We also analyse employee claims for overtime pay and other benefits related to working time.

Remote and hybrid work

Working outside the company’s premises has become a permanent part of how many companies are organised.

However, introducing it requires proper rules on how duties are performed, communication with the employee, the use of equipment and the settlement of costs related to remote work.

We help prepare documentation on remote and hybrid work and adapt the company’s rules to the way the team actually works.

Terminating an employee’s contract

Ending cooperation with an employee is one of the more sensitive moments in the employment relationship.

An improperly prepared notice or termination of the contract can lead to a dispute and claims before the labour court.

That is why, before a decision is made, we analyse, among other things:

• the type and content of the contract,
• the reason for the planned termination of employment,
• the course of employment to date,
• the available documentation,
• any special protection the employee enjoys,
• the risk of a possible dispute.

We help choose the right way to end the employment and prepare the necessary documents.

If it is possible to end the cooperation amicably, we also support the employer in negotiating the terms of an agreement with the employee.

Reorganisation of employment

Changes in a business often also require changes in the employment structure.

This may involve eliminating positions, changing the scope of duties, transferring part of the business, reducing headcount or changing the way work is organised.

In such cases, we help plan the entire process from a legal perspective.

We analyse the situation of individual employees, prepare documents and indicate what steps should be taken so that the changes are carried out lawfully and with the lowest possible risk of disputes.

Mobbing and discrimination in the workplace

An employer should respond to situations that may indicate mobbing, discrimination or other irregularities in relations between employees.

Such matters are usually particularly delicate because they concern not only legal issues but also relationships within the team.

We help employers with:

• analysing employee reports,
• preparing internal procedures,
• conducting internal investigations,
• assessing the available documentation,
• taking appropriate action towards the people involved,
• preparing the company for a possible dispute.

Well-prepared procedures allow not only a proper response to specific reports, but also reduce the risk of similar situations in the future.

Non-compete clauses and protecting the employer’s interests

In some industries, protecting information, client relationships and the company’s know-how is particularly important.

We help draft and review:

• non-compete agreements,
• confidentiality provisions,
• rules on the use of information belonging to the employer,
• documents on the return of equipment and data after the end of cooperation.

The scope of protection should be tailored to the employee’s position and the real risk to the business.

Overly general provisions often do not give the company the protection it expects, so it is always worth tailoring them to the specific situation.

Employment law audit

An audit of employee documentation makes it possible to check whether the solutions used by the company comply with current law and whether they need to be put in order.

Depending on the company’s needs, we analyse, among other things:

• employment contract templates,
• employee records,
• regulations and internal procedures,
• the organisation of working time,
• documents on remote work,
• pay rules,
• the non-compete and confidentiality agreements in use,
• procedures concerning mobbing and discrimination.

After the analysis, we identify areas requiring change and help prepare the appropriate documentation.

An audit can be particularly useful before expanding the workforce, changing the company’s structure, selling the business or an inspection.

Disputes with employees

Not all conflicts between an employer and an employee can be avoided.

Disputes may concern, among other things, termination of the employment contract, pay, overtime, bonuses, mobbing, discrimination, non-compete obligations or liability for damage caused.

First, we analyse whether the matter can be resolved without going to court.

If this is not possible, we represent employers before labour courts, preparing pleadings and the litigation strategy and attending hearings.

We also help with negotiations and settlements.

Inspections and dealing with authorities

An employer may also be subject to an inspection concerning compliance with employment law.

In such situations, we help prepare documentation, analyse the objections raised and support the entrepreneur in dealing with the relevant authorities.

If the inspection leads to further proceedings or the need to introduce changes in the company, we also help implement them properly.

Employment law for employers

Employment law is an area where problems can often be limited if planned actions are analysed early enough.

That is why we care not only about resolving disputes that have already arisen, but also about supporting the entrepreneur on an ongoing basis when making decisions about employees.

We work with management boards, HR and payroll departments and people responsible for organising employment. We help with individual problems as well as within ongoing legal services for the company.

We prepare documents, answer day-to-day questions, support difficult personnel decisions and represent entrepreneurs in disputes.

Our aim is to put employee matters in order so that the entrepreneur can safely hire and manage a team while limiting the legal risks of running a business.